Booking policies

Please note that for the majority of all countries your passport must be valid for at least 6 months from your return date.
We recommend contacting CIBT Visas directly to process visas. We are unable to expedite or renew passports.

Passports

Airlines are strict about changes, so in order to avoid potential penalties, to ticket airfare we require every passenger's date of birth, exact spelling of names as on their passports, passport numbers, and passport expiration date.
                                             Send us a photo or scan of your passport to help simplify the process!

ticketing fee

We typically charge a non-refundable service fee to ticket economy airfare*:

• To ticket domestic air, we charge $35 per person.
• ​To ticket international air, we charge $50 per person.

Please also note that all airfare is non-refundable unless otherwise noted. ​Seats and bags may also be an additional fee based on the airline and fare.

*Ticketing fees for higher classes of service, trains, groups, and other miscellaneous services may vary.

PLan to GO fee

Your first quote is always complimentary! ​After that, requests for major itinerary changes on a quote require a
​non-refundable $100 "Plan to Go" fee in order to proceed with additional research for your trip.

• If a deposit has been made on a package or quote, then the "Plan to Go" fee can be waived.
• If a deposit is made after paying a "Plan to Go" fee, then that gets applied to your trip.

CanceLLation AND CHANGE feeS

If you need to make major changes to a booking or cancel a booking after payment has been applied, our fee is $100 per person to cancel or change (in addition to any other cancellation and change fees noted on your confirmations).

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Tour operators

In order to provide the best service, we are partnered with a large selection of suppliers and vendors that have been vetted through our consortia. If you have found a tour operator that you would like to work with who is not one of our vetted suppliers, we will try our best to recreate the itinerary through either one of our trusted vendors or another tour operator that we have a working relationship with. ​If we are unable to do this, we may recommend that you book that portion of your trip on your own as we cannot guarantee the level of service you will receive.

insurance

You never can be too prepared, so typically we recommend trip protection, especially for international travel. Please note that if you decline to purchase an insurance policy through us, we will need to have you either sign our waiver form or send us a written confirmation from you stating that you will not be purchasing insurance.​
                   Please note that if we do not receive this in writing then we cannot proceed with your booking.